Program Services Coordinator (Temporary, Grant Funded) (Small Business Development Center) - San Mateo County Community College District - San Mateo, CA

Program Services Coordinator (Temporary, Grant Funded) (Small Business Development Center) - San Mateo County Community College District - San Mateo, CA -

Beneath course of the Director of the Small Business Development Middle, the worker performs quite a lot of troublesome and sophisticated duties and duties emphasizing administrative element within the operation and coordination of the Small Business Development Middle. This place is grant funded and the place can be eradicated as soon as the grant funding has been exhausted. Public contact is in depth and may embrace college students, employees, different instructional establishments, group and enterprise representatives, governmental businesses and most of the people, for the aim of exchanging program info and providers. A excessive diploma of unbiased judgment and creativity is required to adequately symbolize the College and program, to function a technical useful resource individual for this system, and to design unique program elements and providers. Penalties of errors in judgment may be pricey in public relations and in worker time; nevertheless, management controls restrict the danger of extra critical penalties. The Program Services Coordinator can lead the work of scholar assistants, proctors, and different employees as assigned.

Duties and Obligations

The duties under are consultant of the duties of the classification and will not be meant to cowl all the duties carried out by the incumbent(s) of any specific place. The omission of particular statements of duties doesn’t exclude them from the place if the scope of labor is analogous, associated, or a logical task to this classification.

1. Exchanges info with college students, employees, different instructional establishments, group and enterprise representatives, distributors, governmental businesses and most of the people relating to quite a lot of middle packages, providers, eligibility necessities, insurance policies, timelines, required types and different info

2. Travels to varied off-website places to discuss with group service organizations, governmental businesses, companies, and different entities

three. Conducts outreach, attends conferences and conferences, and makes shows pertaining to middle actions

four. Serves as program liaison amongst public businesses, funding sources, and the school group

5. Screens calls, guests and digital inquiries to offer coverage and procedural info and/or to take messages and make applicable referrals

6. Coordinates logistics and establishes timelines, required supplies, on-line help providers, amenities, publicity and different program and occasion wants

7. Screens program providers for program compliance with all laws and insurance policies of funding sources

eight. Directs and coordinates the work of scholar assistants and different employees as assigned

9. Performs price range upkeep, together with aiding and offering coordination with finances improvement, processing finances transfers and expenditure journals, and serving as a useful resource for the director in offering price range coding help

10. Meets with potential employers to determine present and future enterprise wants

11. Coordinates appointments, conferences, conferences and different associated actions for this system and generates applicable correspondence and data of conferences

12. Researches and compiles knowledge for statistical, monetary and different stories, particular tasks, contracts, correspondence, surveys, shows, agenda supplies, middle packages and providers, and different makes use of

13. Enters, modifies and retrieves on-line knowledge

14. Makes use of quite a lot of software program to compose, format and put together correspondence, memoranda, publicity supplies, surveys, brochures, flyers, bulletins, reviews, shows, and different supplies

15. Units up and maintains confidential and different information

16. Plans and coordinates lay-out, graphics, images and different paintings, modifying, printing, multimedia enhancements, net web page info, distribution and different providers together with different employees, college students and/or shoppers as applicable

17. Performs different associated duties as assigned

Minimal Qualifications

• A mixture of schooling and expertise equal to a Bachelor’s diploma in enterprise administration, human assets, or a intently associated area


• Profitable complicated clerical expertise of accelerating duty


• In depth public contact expertise with individuals of numerous cultures, language teams and skills


• Potential to work evenings and weekends, relying on the scheduling of program actions


• In a single day journey could also be required in an effort to attend conferences and conferences


• Possession of a legitimate California Driver’s License (or the power to acquire one)

Information, Expertise and Talents

1. Information of primary rules and practices of small enterprise and workplace and administrative practices and procedures

2. Information of program management rules, together with work group, finances improvement and administration

three. Information of governmental, group and social service organizations and their features

four. Information of workplace organizational procedures together with workflow, present workplace gear, provides, file techniques and pc purposes

5. Talent in oral communication, together with public talking

6. Talent in deciphering, making use of and explaining guidelines, laws and procedures

7. Talent in written communication

eight. Talent in multi-tasking and workload prioritizing underneath deadline strain, utilizing unbiased judgment for determination-making

9. Talent in accumulating, compiling and getting ready knowledge and reviews

10. Talent in establishing and sustaining cooperative relationships with school, employees, shoppers, consultants, native useful resource businesses and State and Federal representatives

11. Talent in challenge and occasion planning

12. Talent in coordinating coaching packages, seminars and workshops for program shoppers

13. Talent in delicate, respectful and efficient communication with individuals of numerous cultures, language teams and skills

14. Talent in establishing and sustaining efficient and environment friendly working relationships

15. Talent in coaching and main the work of others

16. Talent in organizing knowledge, establishing, monitoring and sustaining knowledge in digital and guide information

17. Talent in researching, compiling and formatting quite a lot of knowledge for reviews

18. Talent in use of the Microsoft Workplace Suite, Adobe Artistic Suite, and net-based mostly content material management techniques

19. Potential to work successfully as a part of a buyer-service workforce

20. Means to coordinate, anticipate, and resolve workload points and issues

Bodily Necessities

This classification requires particular person, small and enormous group interplay; endurance, tact and sensitivity; good reminiscence and a spotlight to element; multi-tasking and prioritization; flexibility and adaptableness; knowledge evaluation and comparability; oral and written communication; and group work as a way to carry out the important features.

Most popular Qualifications

• Expertise with the operations of small companies and categorically funded school packages is fascinating

Advantages

Advantages embrace paid holidays, trip and sick depart. The District pays all or a portion of month-to-month medical plan premiums (relying on the protection) and pays all the month-to-month dental and imaginative and prescient plan premiums for workers and eligible dependents. Further paid advantages embrace life insurance, wage continuance insurance, and an Worker Help Program. Categorized staff take part within the Public Staff’ Retirement System, an outlined-profit retirement plan via the State of California. Non-compulsory tax-deferred 403(b) and 457 retirement plans are additionally out there.

Posting Element Info

Open Date

03/01/2016

First Evaluation Date

03/22/2016

Shut Date

Open Till Crammed

Sure

Particular Directions Abstract

Required software supplies, together with the duvet letter, might be screened on the idea of Necessities and Information, Expertise and Talents listed on this announcement. Candidates for interview shall be chosen from amongst those that most intently meet the necessities and information, expertise and skills. Assembly the minimal qualifications doesn’t assure an interview. As a part of the interview course of, candidates could also be requested to reveal job-associated information and expertise.

Circumstances of Employment

Previous to employment, the chosen candidate might be required to finish the next:

1. Submit official transcripts (applies to all school or instructional administrative positions)

2. Submit verifications of prior employment

three. Passable references

four. Efficiently being cleared for employment via the background checking course of

Along with background checks, the District might evaluate publicly out there details about a candidate on the Web. If a candidate is conscious of incorrect or inaccurate info that’s obtainable on the Web, the candidate is welcome to deal with such a problem with the Workplace of Human Assets.

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5. Current unique paperwork for proof of eligibility to work in america

6. Approval of your employment by the SMCCCD Board of Trustees

7. Present a certificates of Tuberculosis examination for preliminary employment.

eight. Have fingerprints taken by a Stay Scan pc (Clearance have to be acquired previous to first day of employment). Please word that the California Schooling Code requires, partially, that group school districts shall not make use of or retain in employment individuals in public faculty service who’ve been convicted of sure felonies, a misdemeanor drug cost (together with alcohol offenses) or misdemeanor ethical turpitude (sexual offense) crime. Nevertheless, consideration could also be given to these whose drug convictions occurred greater than 5 years in the past. A conviction for different crimes might not essentially disqualify you from the job for which you will be making use of.

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